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Chennaiport.gov.in

MATERIALS MANAGEMENT DIVISION
SPECIAL LIMITED
TENDER NO.
EMSA 7006
CLOSING DATE
27.11.2013.
CLOSING TIME
14.30Hrs.
Pre-bid /meeting will be held on 11.11.2013. The bidders are requested to attend the
pre-bid meeting for clarifications about online bidding.-
SPECIAL LIMITED TENDER FOR SUPPLY OF 127 ITEMS OF
BRANDED MEDICINES
e – PROCUREMENT ON WEBSITE eprocure.gov.in
CHENNAI PORT TRUST
MECHANICAL & ELECTRICAL ENGINEERING DEPARTMENT
MATERIALS MANAGEMENT DIVISION
e-Procurement Through Online

SPECIAL LIMITED TENDER NO. EMSA 7006 Due on: 27.11.2013
GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF TENDERER
SPECIAL LIMITED TENDER SHALL BE SUBMITTED THROUGH ONLINE BIDS IN TWO
COVER SYSTEM

INSTRUCTIONS TO TENDERER
1. Tender / Bid shall be accepted through online mode and no manual submission shall 2. Tenderer is required to submit their tender through online in the form of Two Cover System on or before due date of closing time 27.11.2013 at 14:30Hrs. The tender
received after the due date and time will not be entertained
3. Tenderer is required to submit their tender through online in the form of two cover system on the e tender website eprocure.gov.in on or before the due date. The date
and time of opening of technical bid will be on 27.11.2013 at 16.00 Hrs.
4. Pre-bid meeting will be held on 11.11.2013. The bidders are requested to attend the
Pre-bid meeting for clarification about online bidding. CHENNAI PORT TRUST
MECHANICAL & ELECTRICAL ENGINEERING DEPARTMENT
MATERIALS MANAGEMENT DIVISION
e-Procurement Through Online
LIST OF 127 ITEMS OF BRANDED MEDICINES
DESCRIPTION OF THE ITEM ACYCLOVIR TAB/CAP 800MG BRAND REQUIRED: ACIVIR/HERPEX/OCIVIR /ZOVIRAX/LOVIR ALBENDAZOLE TAB/ CAP 400 MG BRAND REQUIRED: ZENTAL/BENDEX/ZEE BEE/ ZYBEND ALPRAZOLAM TAB/CAP 0.5MG BRAND REQUIRED : ALPROX / RESTYL / ANXIT /ALLOLAM /TRIKA AMIKACIN INJ 500MG BRAND REQUIRED: AMIKEF/AMISTAR/KAMI/ LUPAMIK / MIKACIN AMILORIDE & FRUSEMIDE TAB 40+5MG BRAND REQUIRED: AMIFRU/ AMIMIDE/ EXNA K / LASIRIDE AMINO ACID WITH VIT & MIN INJ 200ML BRAND REQUIRED: ASTYMIN/ AMINODRIP/ALAMINSE. AMITRYPTYLLINE+CHLORDIZAPOSIDE TAB/CAP 10+25MG DS BRAND REQUIRED : AMIXIDE / EMOTRIP / LIBIVAL AMITRYPTYLLINE+COMBI TAB 5+12.5MG BRAND REQUIRED : AMIXIDE-H / EMOTRIP / LIBOTRYP / AMICHLOR/ LIMBIVAL AMOX + CLAVANIC TAB 375MG BRAND REQUIRED : AUGMENTIN DUO / PENCLAV 375/ CLAVAM 375/ ENHANCIN 375 / HIBRID 375 AMPICILLIN TAB/CAP 125MG. BRAND REQUIRED: ARISTOCILLIN/ AMPILLIN / ROSCILLINE ANTACID WITH SIMITHICONE TAB/CAP BRAND REQUIRED: CENTACID /ENTASID / DIGENE/ GELUSIL MPS/ANGLOCID ASPIRIN TAB 75MG BRAND REQUIRED:ASA 75/ECOSPORIN 75/ SPRINE 75 AZITHROMYCIN SYR 100MG- 15 ML. BRAND REQUIRED : AZLIBEST / AZITHRAL / AZIWIN / AZIMAX / AZILUP AZITHROMYCIN TAB/CAP 100MG. BRAND REQUIRED: AZIBACT/AZEE/ATM/ AZITHRAL/ AZIWOK BACLOFEN TAB 10MG BRAND REQUIRED: LIORESOL / LIOPEN / TEFSOLE BENZHEXOL TAB 2MG. BRAND REQUIRED: PACITANE / HEXETANE/ BEXOL/ TRIPHENE/MANOHEXY/PARKIN BISACODYL TAB/CAP 5MG. BRAND REQUIRED: DULCOLAX / LUPILOX / CEBOLEX/ BIOLAX CARBAMAZEPINE TAB 200MG BRAND REQUIRED: TEGRETOL / CARBADAC / ZEPTOL / MAZETOL CARBIMAZOLE TAB 5MG. BRAND REQUIRED: NEOMERCOZOLE / THYROCAP / THYROZOLE/ANTITHYROX CHLORPROMAZINE TAB 100MG. BRAND REQUIRED : SUNPRAZASIN / E METIL/ CHLORPROMAZINE/ MEGATIL CHLORAMPHENICOL EYE AND EAR DROPS 1% 5ML BRAND REQUIRED: ANDERCIN / DEXOREAN / VANHYCETIN / OCCUCHLOR CHLOROQUINE TAB 250MG. BRAND REQUIRED: NIVAQUINE / RECOCHIN / MELUBRAIN / CHLOROQUINE / CADIQUINE /LARIAGO CINNARIZINE TAB 25MG BRAND REQUIRED: CINNARIZINE/ CINTIGO / CINZAN /DIZIRAN / STUGERON / VERGO CIPROFLOXACIN + TINADAZOLE TAB 500+600MG BRAND REQUIRED: CEPLOX TZ / CIFRAN CT/ CIPLOX TZ/CITPAM TZ/ QUINTOR TZ/ LUCIPRO T CIPROFLOXACIN EYE DPS 5ML 0.3% W/ BRAND REQUIRED: CIFRAN /ADIFLOX / CIPROLIN / CIPROLET / MICROFLOX CLOBITAZOLE OINT POLY BRAND REQUIRED: EXCEL / TENOVATE / LOBATE / CLOBETAVATE /CLODERM CLOMIPRAMINE TAB 25MG. BRAND REQUIRED:OCIFRIL/ANAFERAMIL/CLOM SR CLOTRIMAZOLE DPS. 1% V/V 10ML. BRAND REQUIRED: CANDID EAR / SURFAZ EAR / CANESTAN / IMIDIL / MICOCID /STATUM CLOTRIMAZOLE OINT1% 15GM TUBE, BRAND REQUIRED: CANDID/ CANAZOLE/ SURAFAL/ MALODERM/ CANESTEN CO-TRIMOXAZOLE SYR 200MG. 60ML. BRAND REQUIRED: SEPTRAN / CIPLIN / CEPTA BID / TABROL / RIZOL CYCLOSERIN TAB 250MG BRAND REQUIRED : CYCLORIN/ CYSERIN/ MYSER. DILTIAZEM TAB 90MG. BRAND REQUIRED: ANGIZEN CD / DILZEN / DILTIAZ / DILTIME/ MASDIL/ ONZEM DIPRIVAN INJ 10ML. BRAND REQUIRED: PROPOFOL / PROPORAN / DIPIRIVON/ CRITIFOL DOBUTAMINE INJ 250MG./ 20ML. BRAND REQUIRED: DOBUCIN / DOBUTREX/ DOTAMEN DOTHIPIN TAB/CAP 25 MG. BRAND REQUIRED: DOTHIP / EXODEP / PROTHIADEN/ DOTHITAB/ELATE DOTHIPIN TAB/CAP 75 MG BRAND REQUIRED: DOTH/DOTHIP/PROTHIADEN/ EXODEP ETHAMBUTOL TAB/CAP 800MG. BRAND REQUIRED: CONBUTOL / MYHAMBUTOL / MYCOBUTOL / E.BUTOL / ALBUTOL FENOFIBRATE CAP 200MG BRAND REQUIRED: FIBRIL/ LIPICARD/ TRICHECK FULSED INJ 5 MG / ML. BRAND REQUIRED: MEZOLAM / FULSED / MIDAZ/ BENZOSED DIGESTIVE ENZYMES TAB/CAP BRAND REQUIRED: ARISTOZYME/LUPIZYME / UNIENZYME FURAZOLIDIN + METRO TAB . BRAND REQUIRED: DEPENDAL M / ARISTOGYL F / FLAGYL F GLUCOSE POWDER 500 GMS. BRAND REQUIRED : DEXTROSE. HEPARIN SODIUM OINT POLY BRAND REQUIRED : THROMBOPORBH/ THROMBOTAS / BEPARINE. HEPARIN INJ 25000 IU. 5ML. BRAND REQUIRED: KEPARIN/ INHEP / V-PARIN/ CELPARIN HYOSCINE BUTYL BROMIDE INJ 20MG BRAND REQUIRED: BUSCOPAN/ X – SPAS/ BELLOID I.V.FLUIDS DEXTROSE 10%G. BOT 500ML BRAND REQUIRED: DEXTROSE. I.V.FLUIDS DEXTROSE 25%G.BOT 100ML. BRAND REQUIRED: MOUNT METTUR/ BAXTAR/ DENIS/ SHREE KRISHNA KESHAV/ WOCKHARDT I.V.FLUIDS ELECTROLYTES E-500ML BRAND REQUIRED : - DEXTROSE. I.V.FLUIDS ELECTROLYTES P-500ML BRAND REQUIRED : MOUNT METTUR/ BAXTAR/ DENIS/ SHREE KRISHNA KESHAV/ WOCKHARDT I.V.FLUIDS MANNITOL 20%G. BOT 100ML BRAND REQUIRED : DEXTROSE. IBUPROFEN + PARACETAMOL SYR 100+125MG. BRAND REQUIRED: MEGODOL / MAXOFEN / IBUFLAMMER / ZUPAR/FLEXON IMIPRAMINE +DIAZEPAM TAB/CAP 25+2MG. BRAND REQUIRED: DEPSONILOL FORTE/ IMIPAM/ PRAZEP INDOMETHACIN CAP 25MG. BRAND REQUIRED: ARTISID / IDICIN/ MICROCID ISOSORBIDE MONONITRATE TAB 5MG+30MG BRAND REQUIRED: IMDUR/ 5-MONO/ ISONORM/ NITROFIX LEVOCETRIZINE TAB/CAP 5 MG. BRAND REQUIRED: SIRALET/ LEVO – CETRIWAL/ LAVATEN/ XYZAL/ LEVUSTAR LORAZEPAM TAB 1 MG. BRAND REQUIRED: ATIVAN / LORIVAN / LARPOS / LOPEZ / LARIVAZ / TRAPEX MEBAVERINE TAB 135MG BRAND REQUIRED: COLOSPA / HEBASPA / MOREASE. MEBENDAZOLE SYR 100MG./ 30ML. BRAND REQUIRED: MEBEX / WORMIN / HELMINTOL MEBENDAZOLE TAB 100MG. BRAND REQUIRED: MEBEX / WORMIN / HELMINTOL METHOTREXATE TAB 2.5MG. BRAND REQUIRED: ALTREX / MARREX / MEXATE / PLASTOMET / METREX METRONIDAZOLE INJ POLY BRAND REQUIRED: ALDEZOLE / IV METRO / METROGYL MOSAPRIDE TAB / CAP 5MG BRAND REQUIRED : - MOSAFE/ MOSID MD/ MOSA/ MUSAPRO. MULTIVITAMIN SYR (D - PANTHENOL + NIACINAMID + VIT A + B1 + B12 ) - 100 - 120 ML PACK BRAND REQUIRED : POLYBION L / SURVI / VIBZI / VIDALIN M / VITAGEN NANDROLONE INJ 25MG.1 ML. BRAND REQUIRED : DECA-NEROFOL / DECA NANDROBOL / DECCA DURABOLIN / PROTOMARK NIFIDEPIN TAB 10MG RETARD BRAND RQUIRED : CALCIGARD/ DEPIN / NIFCARD / NIFEDINE /CARDIAPINE / ANGIBLOCK NIMODIPINE TAB 30MG BRAND REQUIRED:MODIPIN/NIMOCER / NIMODIP /NIMOTIDE NITRAZEPAM TAB 10MG. BRAND REQUIRED : NITRAVET / NITROSUN / NITRAZ SR / STRESS BIN NITRAZEPAM TAB 5MG. BRAND REQUIRED : NITRAVET / NITROSUN / NITRAZ SR / STRESS BIN OCTRITIDE INJ 50MG. BRAND REQUIRED : OCTRIDE / SANDOSTATIN /OCTATE /OCTRONIS OLENZEPINE TAB 2.5MG. BRAND REQUIRED : OLEAN / JOYZOL /MANZA /MELTOLAN/OLANDUS OLENZEPINE TAB 5MG. BRAND REQUIRED : OLEANZ/OLAN/OLANEX/ OLEXAR/PSYCHOZAP/OLAPIN ONDENSTRON TAB/CAP 4MG. BRAND REQUIRED : EMSET / PERISET / EMESETRON / LUPISETRON ONDENSTRON TAB 8MG. BRAND REQUIRED : ZONDAN / EMESET /K .TRAN / NEOMIT / ONCODEN / ONDEM /ONSET / PERISET PARACETAMOL TAB 650MG BRAND REQUIRED: COLPOL / DOLO / FEBREX PENTATHOL SODIUM INJ 1GM. VIAL. BRAND REQUIRED : PENTOTHOL / THIOSOL / INTRAVAL SODIUM PENTOXIFYLLIN TAB/CAP 400MG BRAND REQUIRED: SLOWPENT/KINELPAL/ FLEXITAL/ TRENDAL/ RB FLEX PHENOBARBITANE TAB 30MG. BRAND REQUIRED : GARDENAL / LUMINOL / PHENOBART PIRACETAM INJ 200 MG.15ML PACK BRAND REQUIRED: ALCETAM/ NEUROCETAM/ NOOTROPIL/ MAXITYEM/NORMABRAIN POLYVINYL ALCOHOL DPS BRAND REQUIRED : IRISOL PLUS/ TEAR PLUS/ LACRISOL/OCUWET/ OPTILUBE POVIDONE IODINE OINT 5%.V/V. 15G BRAND REQUIRED : BETADINE / WOCKADINE / POVIN / BALVIDIN / POVICIDAL POVIDONE IODINE SOL . 5%. V/V. 500ML BOT. BRAND REQUIRED : BETADINE/ WOKADINE/ POVICIDAL/ PIODIN PREDNISOLONE TAB 5MG. BRAND REQUIRED : WYSOLONE / PREDONE / PREDCIP / PREDMET/ANESOLIN PROSTIGMIN INJ 2.5MG/0.5MG/ML. BRAND REQUIRED : MYOSTIGMIN / NEOSTIGMINE / TILSTIGMIN PYRAZINAMIDE TAB 750MG BRAND REQUIRED : PEELA / PYZINA / RIZAP. PYRIDOXINE TAB 100MG BRAND REQUIRED: BENADON / B. LONG / B - SIX - F / SPERA 69 RIFAMPICIN CAP 450MG BRAND REQ: R -CIN /ZUCOX/COXID/RIMACTANE /REVIPACIN RISPERIDONE TAB 1MG. BRAND REQUIRED: RISPEDON / SIZODON / RISNIA /RISCALM / RISDONE /ROZIDEL RISPERIDONE TAB 2 MG. BRAND REQUIRED: RISPEDON / SIZODON / RISNIA /RISCALM / RISDONE /ROZIDEL ROXITHROCIN SYR 50MG. 60 ML. BRAND REQUIRED: ROXEM / ODIROX /ROKCIN / ROXISARA / ROXITIS ROXITHROCIN TAB/CAP 150MG BRAND REQUIRED: INROX/ LUPREX/ROXETOMIN/ ROXIBEST SALBUTAMOL TAB 4MG BRAND REQUIRED: BRONKO / SALBIO / VENTROLIN / SALBETOL. SALMETROL+FLUTICAS PROP CAP 250MG BRAND REQUIRED: COMBITIDE / ESIFLO / SERITIDE / SEROFLO SCOLIN INJ 50MG / 10ML. BRAND REQUIRED: MYORELEX/SUCOL/ ENTUBATE/ SCOLIN/ MIDARINE/SUXOMIN SODIUM VALPORATE TAB 200MG CHRONO BRAND REQUIRED: ENCORATE CHRONO /EPILEX CHROMEZ /VALPARIN CHRONO / VALTEC CHRONO SODIUM VALPROATE TAB 300MG CHRONO BRAND REQUIRED: ENCORATE CHRONO /EPILEX CHROMEZ /VALPARIN CHRONO / VALTEC CHRONO TAMOXIFEN TAB 10MG. BRAND REQUIRED: CADITAM / ELDER TERM / TOMOFEN / TOMIFEN / NOLVADEX TETANUS VACCINE INJ 0.5ML BRAND REQUIRED : TETANUS TAXINE/ TETANUS TOXOIDE THEOPHYLLIN + ETOPHYLINE INJ 2ML BRAND REQUIRED: DERIPHYLLIN / THODER / RELASMINE. THIORIDAZINE TAB 10MG. BRAND REQUIRED: MELLERIL / MELOZINE / RIDOZINE / THIORIL /SYCORIL / THIORIDAZINE THIORIDAZINE TAB 25MG. BRAND REQUIRED: MELLERIL / MELOZINE / RIDOZINE / THIORIL /SYCORIL / THIORIDAZINE THIORIDAZINE TAB 50MG. BRAND REQUIRED: MELLERIL / MELOZINE / RIDOZINE / THIORIL /SYCORIL / THIORIDAZINE THYROXINE TAB 50 MCG BRAND REQUIRED: ELTROXIN / THYRONORM / THYROWIN. TIMOLOL DROPS 0.005 BRAND REQUIRED: GLUCOMOL / GLUCOTIN / LOTIM /LOPRES /NYOLOL / OCUPRESS / TIMOLET TOMSILOSIN TAB 0.4MG BRAND REQUIRED: CONTIFLO -OD / DYNAPRES / URIPRO/ VELTAM / TAMBY TRAMADOL INJ 2 ML/50MG. BRAND REQUIRED: DOLOTRAM/ADAMON/ CONTRAMEL/TRUMP/TRAMBAX TRANEXAMIC ACID INJ 500MG/5ML. BRAND REQUIRED: CLIP/BI - STAT/ CYCLOKEPRON. TRANEXAMIC ACID TAB 500MG BRAND REQUIRED : CLIP/ RHEONEX / CYMIN. TRETINOIN CREAM 20 GM .25%. BRAND REQUIRED: RETINO - A / RETINOL / EUDYNA / COMEDOLYTIC TRIFLUPERAZINE+CHLOROPROMAZINE+ BENZHEXOL TAB 50MG+5MG+2MG. BRAND REQUIRED: TRAZINE - SC / NEOCALM / PARKIN FORTE / PSYCALM FORTE TROPICAMIDE DROPS 0.01. BRAND REQUIRED: OPTIMIDE / TEMIDE / TROPICAMET / TROCYL VERAPAMIL TAB/CAP 40MG BRAND REQUIRED:CALAPTIN/ISOPTIN/VESOPTEN/ VERAP SALBUTAMOL RES. SOLUTION BRAND REQUIRED:ASTHALIN SOL/SALBAR/ RESPISOL. CARBAMAZINPINE SR .-TAB BRAND REQUIRED : MAZETOL/ TEGRATAL/ VARCITOL/ZEPTOL IMIPRAMINE + DIAZEPAM-TAB-5MG. BRAND REQUIRED: TANCODEP/ PRAZEP/ DEPSOL PLUS ANAL OINT WITH STEROIDS- OINT-POLY. BRAND REQUIRED: FAKHI / ANNOVATE /PILEX / MEDITHAN/ SHIELD / THANKGOD PAIN ITCH RELIEF CREAM / ENTOFOAM AEROSOL LEVOFLOXACILLIN - TAB - 250 MG . BRAND REQUIRED: ALEVO / GLEVO / L-CIN / LEVOGUIM SPARFLOXACIN - TAB - 200 MG. BRAND REQUIRED: SPARBACT / BLUSPAR / SPARFLIN/ SPARGUIM STREPTOKINASE INJ.-2.5 LAC IU. BRAND REQUIRED: KD UNABE/ DABUNASE/ STREPTASE/SOLOKINASE OXYCARBAZEPINE TAB/CAP 300MG. BRAND REQUIRED: CARBOX/LUVAX/OLEPTAL/ OXCARB /OXEP OXYCARBAZEPINE TAB 150MG. BRAND REQUIRED:OXCARB/OXEP/OXEPTAL/ OXRATE / SELZIC CHLOROMYCETIN EYE DROPS POLY BRAND REQUIRED:DEXOREN/OCUCHLOR/ CHLORMET AMIODARONE - INJ -50MG. AMP. BRAND REQUIRED: CORDARON / ALDERONE / EURYTHMIC I.V.FLUIDS 0.45% NORMAL SALINE 500 ML BRAND REQUIRED : - NORMAL SALINE 500 ML I.V.FLUIDS 0.90% NORMAL SALINE 1000ML BRAND REQUIRED : - NORMAL SALINE 1000 ML LORAZEPAM INJECTION 2 MG BRAND REQUIRED : - LOPEZ/CALMESE/LARPOSE. NAPROXEN HCL TAB / CAP 250 MG BRAND REQUIRED : - NAPROSYN / MOVIBON/ NAPRYN/ ARTAGEN. ALENDRONATE 70 MG + VIT D 5600 IU TAB BRAND REQUIRED : - OSTREOFOS/ DENFOS/ RESTOFOS CHENNAI PORT TRUST
MECHANICAL & ELECTRICAL ENGINEERING DEPARTMENT
MATERIALS MANAGEMENT DIVISION
e-Procurement Through Online
SPECIAL CONDITIONS UNDER TWO COVER SYSTEM
(For purchase of medicines under brand names)
Enquiry No. EMSA 7006. DUE ON 27.11.013
1. CONTENTS OF COVER - I:
i). Manufacturer or Authorised Distributor/Stockist/Dealer shall only quote for the Brands indicated against each Drugs ii). Distributor/Stockist/Dealer shall furnish the current valid NOTARIZED copy of the Authorised Distributor/Stockist/Dealer Certificate for the quoted brands or latest Authorisation letter from the concerned Manufacturer . Otherwise offers will not be considered.
2. TERMS & CONDITIONS

i) After finalisation of Tender, Rate Contract will be issued for a period of Two years
and rates quoted shall be kept firm for two years from the date of issue of Rate
Contract.
ii) On the basis of rate contract, purchase order will be placed by CMO once in three months or as and when required for the quantity required by them. iii) The Tenderer is requested to supply the Drugs within 30 days from the date of
iv) The Tender should remain valid for at least 120 days from the due date of the
v) During the Rate Contract any downward variation in Taxes/ Duties/ Levies such as MODVAT, VAT etc., will have to be passed on to Chennai Port Trust. vi) The Chennai Port Trust reserves the right to order plus or minus 25% of the quantity of the order. vii) The Port Trust reserves the right to inspect the Drugs on receipt at the Ch.PT premises and to reject them if found defective. viii) As a rule, Drugs should be supplied to the Hospital giving maximum shelf life.
ix) LIQUIDATED DAMAGES CLAUSE/LATE DELIVERY CLAUSE:
This clause is applicable where value of purchase order exceeds Rs.1 Lakh.
a) Where the delivery period is less than 4 weeks.
If the supplier fails to complete the supply in all respects within the period specified or within such extended period as may be allowed by Chief Mechanical
Engineer, the supplier shall pay or allow the Board a sum equivalent to 1% of the value
of the unfulfilled portion of the purchase order price per day, subject to a maximum of
10% of the value of the unfulfilled portion of the purchase order as Liquidated
Damages/Late Delivery Charges.
b) Where the delivery period is more than 4 weeks.
If the supplier fails to complete the supply in all respects within the period specified or within such extended period as may be allowed by Chief Mechanical Engineer, the supplier shall pay or allow the Board a sum equivalent to 1/2% of the value of the unfulfilled portion of the purchase order price per week (7 days) or part thereof, subject to a maximum of 5% of the value of the unfulfilled portion of the purchase order as Liquidated Damages / Late Delivery Charges. c) In case of part supply, the calculation of Liquidated Damages will be restricted to the incomplete / undelivered value of supply order subject to the amount of maximum percentage prescribed in the Liquidated Damages / Late Delivery Charges of the total value of the order. d) The Liquidated Damages / Late Delivery Charges shall be deducted from any amount payable to the contractor / supplier including encashment of Bank Guarantee or any securities / guarantees, if any available with the Port Trust. e) If the supplier has delayed / not supplied after giving due notice, the supply order will be cancelled and any additional expenditure incurred by the Trust in procuring such materials will be recovered from the supplier for non performance / delay in execution of the supply from the money due or belonging to the supplier with the Board. x) All disputes are subject to Chennai jurisdiction only. for Chief Mechanical Engineer.
Instructions for Online Bid Submission
Instructions to the Bidders to submit the bids online
thro' the e Procurement site
Bidder should do the registration in the tender site using the "Click here to Enroll" option available. Then the Digital Signature of SIFY/TCS/nCode or any Certifying Authority is to be registered after logging into the site Bidder can use "My Space" area to update standard documents in advance as required for various tenders and use them during bid submission. This will facilitate the bid submission process by reducing time. Bidder may read the tenders published in the site and download the required documents /tender schedules for the tenders he is interested. Bidder then logs into the site using the secured log in by giving the user id/password chosen during registration and password of the DSC/etoken. Only one DSC should be used for a bidder and should not be misused by others. Bidder should read the tender schedules carefully and submit the documents as asked, otherwise, the bid will be rejected. If there are any clarifications, this may be obtained using clarifications . or during the pre-bid meeting. Bidder should take into account of the corrigendum's published before submitting the bids online. Bidder must in advance prepare the bid documents to be submitted as indicated in the tender schedule and they should be in required format. If there are more than one document , they can be clubbed together. Bidder should prepare the EMD as specified in the tender. The original should be posted / couriered /given in person to the specified location as per Tender Document , latest by the last date of bid submission. Bidder selects the tender which he is interested using search option & then moves it to the my favorites folder. From the my favorites folder, he selects the tender to view all the details indicated. The bidder reads the terms & conditions and accepts the same to proceed further to submit the bids. The bidder has to select the payment option as offline to pay the EMD as applicable. The details of the DD/any other accepted instrument , physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the bid submitted will not be acceptable. The bidder has to enter the password of the DSC/etoken and the required bid documents have to be uploaded one by one as indicated. The rates offered details have to be entered separately in a spread sheet file (xls) in the space allotted and should be updated as BOQ.xls file for each tender after the financial bid. The BOQ file, if found modified by the bidder , his bid will be rejected. The tendering system will give a successful bid updation message & then a bid summary will be shown with the bid no. & the date & time of submission of the bid with all other relevant details. The bidder has to submit the relevant files required as indicated in the cover content. In case of any irrelevant files, the bid will be rejected. The bid summary has to be printed and kept as an acknowledgement as a token of the submission of the bid. The bid summary will act as a proof of bid submission for a tender floated and will also act as an entry point to participate in the bid opening date. For any clarifications with the TIA, the bid number can be used as a reference. Bidder should log into the site well in advance for bid submission so that he submits the bid in time i.e. on or before the bid submission time. If there is any delay, due to other issues, bidder only is responsible. Each document to be uploaded online for the tenders should be less than 2 MB. If any document is more than 2MB, it can be reduced by scanning at low resolution and the same can be uploaded. However of the file size is less than 1 MB the transaction uploading time will be very fast. The time settings fixed in the server side & displayed at the top of the tender site, will be valid for all actions of requesting, bid submission, bid opening etc., in the eProcurement system. The bidders should follow this time during bid submission. All the data being entered by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered will not viewable by unauthorized persons during bid submission & not be viewable by any one until the time of bid opening. The confidentially of the bids is maintained since the secured Socket Layer 128 bit encryption technology is used Data storage encryption of sensitive fields is done. Any documents that is uploaded to the server is subjected to symmetric encryption using a generated symmetric key. Further this key is subjected to asymmetric encryption using buyers public keys. Overall, the submitted tender documents become readable only after the tender opening by the authorized individual. For any queries, the bidders are asked to contact by mailor by phone 1-800-233-7315 well in advance

Source: http://www.chennaiport.gov.in/Articles_10_2013/Tenders/Materials%20Management%20Division%20(M&EE%20Dept)/emsa-7006.pdf